HomeMy WebLinkAbout09-28-2016 2017-2018 Proposed Biennial Budget (9)City Clerk's
Office
City Council Special Meeting
September 28, 2016
Presented by
Stephanie Courtney, CMC
City Clerk
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Highlights & Accompllshments from 2015-2016
Timeframe: January 2015 - September 2016
• Processed 355 City Contracts /Agreements
• Processed 87 Applications to Volunteer Citizen Advisory Boards /Commissions
• Facilitated 6i Council Appointments to Volunteer Citizen Boards /Commissions
• Received, Processed, and Tracked 638 Public Records Requests (City Hall Records)
• Prepared 87 sets of Official Council Meeting Minutes (Regular and Special)
• Performed 209 Notary Public Acts for city documents and citizen requests
• Continue to train staff and implement the State Archivist approved "Scan and Toss" Program to
reduce off site storage costs (Parks, Community Development, and Finance Departments)
• Deputy City Clerk attended the second year of week long training for a three -year certification
through the NW Municipal Clerk's Association
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Goals & Objectives for 2017-2018
• Ensure smooth proceedings of City Council Regular and Special Meetings
• Provide increased support to staff via ongoing training and assistance in accessing
and inputting documents into the city's document management system and
increasing participation in the "Scan and Toss" Program
• Facilitate and assist staff with the disclosure of public records in an open, timely
and transparent manner in accordance with RCW42.56
• Continue to meet or exceed timelines and expectations set for publication of
Council Agenda and Agenda Packets
• Increase training and regional networking though agencies including King County
Municipal Clerks Association (KCMCA), Washington Municipal Clerk's
Association (WMCA); WAPRO (Washington Public Records Officers); NW
al Clerk's Institute; and Washington State Archives